Making sure the right boxes are ticked through the car hire process will not just protect you and your boss from hidden costs, but could also save money while ensuring a stress free trip. The top tips derive from the most common mistakes made by hirers through major agencies.
Excess Insurance All car hire companies offer excess insurance policies at collection, but these are often more expensive than when booking in advance with a third party. Collision damage waiver cover can be obtained easily online prior to a trip and in many cases will save you money before you even leave.
- Car Checks – However busy the car rental provider and no matter how much of a hurry the driver is in, both parties should check the vehicle’s condition when you collect. If the providers don’t offer, insist. Ensure any minor damage to the car’s interior or exterior, including chip marks or damaged paintwork, are noted down prior to taking the vehicle.
- Incorrect Documentation and Credit Card – Read the small print and make sure the driver takes all the documents they require or car hire could be refused when you go to collect the vehicle. Furthermore, all car hire suppliers will require you to provide a credit card on collection for deposit purposes. This cannot be a debit card and must be in the lead driver’s name.
- Fuel Policies – Be clear on your fuel policy and stick to it to avoid costly charges. Even if you regularly hire cars remember that fuel policies differ – so check every time.
- Locally Payable Costs – Items such as Sat Navs will incur costs that can only be paid locally so be prepared to pay a daily rate for these. Also request them when you book, as suppliers often have limited availability.